Job Title: Assistant Project Manager

Purpose of the Position:

The key function of this role is to support the Project Manager by handling administrative and logistical tasks, helping with planning and execution, and co-ordinating communication to ensure projects run smoothly from start to finish.

Responsibilities & Duties:
Including but not limited to the following:
Assisting the Project Manager in defining project scope, setting objectives, and creating timelines and budgets.
Handle day-to-day administrative tasks like scheduling meetings, taking meeting minutes, and managing project documentation.
Act as central point of contact, facilitating communication between team members, clients, and vendors, and ensuring information is communicated effectively.
Tracking project progress against the plan, monitoring the budgets, identifying potential risks, and preparing status reports and performance summaries.
Help identify potential risks and implement corrective actions. Assist in managing changes to the project scope and budget.
Assist in obtaining bids, reviewing contracts, and coordinate with vendors and subcontractors.
Oversee specific aspects of project execution, ensure tasks are completing on time, and assist with final inspections and project closeout documentation.

Governance:

Interfaces and relationships with key stakeholders:

Project Manager
Team members
Clients
Suppliers
Subcontractors

Person Specification

Qualifications and experience
A relevant university qualification – Project management, engineering, etc.
Proficiency in Microsoft Office.
Excellent analytical skills to identify trends and provide insights.
Strong organisational and time management skills.
Strong communication skills for various stakeholders
Be able to work under pressure, be a team player and have a high level of self-motivation.
Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
The flexibility to work additional hours whenever required.

Values

In line with Omexom’s values, the jobholder must possess the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support, and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high-quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.