Job Title: Assistant Finance Business Partner

Reporting to: Business unit general manager

Role purpose

The Assistant Finance Business Partner will support the Finance Business Partner and Business Unit Management team by assisting in the preparation, analysis and reporting of financial information. The role will contribute to the effective financial management and operational performance of the Business Unit by ensuring accurate data processing, timely reporting and adherence to company policies and procedures.

The postholder will develop strong working relationships with operational, commercial and administrative teams, providing financial support and insight to aid decision-making. They will play a key role in maintaining financial controls, supporting project performance monitoring and assisting with budgeting, forecasting and reporting activities.

Responsibilities & Duties

Key objectives

· Support the Finance Business Partner in delivering accurate and timely financial information.

· Assist with the preparation of monthly management accounts and reporting packs.

· Assist with budgeting, forecasting and financial planning activities.

· Support effective cash management and credit control processes.

· Develop collaborative relationships across the Business Unit and wider organisation.

General Accounting

· Assist with the accurate processing and recording of financial transactions.

· Support month-end and year-end accounting processes.

· Ensure financial records are complete and maintained in accordance with Group accounting policies.

· Support internal and external audit requests by gathering and preparing documentation.

Payroll & Tax

· Provide support to payroll processes and assist with payroll queries.

· Assist in the preparation and validation of payroll information.

Financial Planning & Analysis

· Assist in the preparation of annual budgets and quarterly forecasts.

· Produce regular KPI reports covering:

· Revenue performance

· Invoice lag

· Debtors

· Productive hours

· Support variance analysis against budgets and forecasts.

· Gather, analyse and validate data to support business decisions.

· Assist in producing financial presentations and reporting packs for management meetings.

· Support the collection of market and operational intelligence to aid strategic planning.

Project Accounting and Monitoring

· Assist Project Managers with project financial reporting requirements.

· Maintain project cost and revenue records.

· Support project reviews by preparing financial analysis and project performance reports.

· Help identify risks and opportunities within project financial performance.

Cash Management

· Assist with sales invoicing processes to ensure timely billing.

· Support debt collection activities and monitor aged debtors.

· Maintain customer and supplier account information.

· Assist in supplier payment processing and reconciliation activities.

· Support cash flow forecasting and reporting.

· Conduct preliminary credit checks on new customers when required.

Control and Reporting

· Assist with the preparation of monthly management accounts.

· Help ensure all reporting deadlines are achieved.

· Support compliance with internal control procedures and company policies.

· Assist in the preparation of information for statutory reporting requirements.

Administration & Other

· Support the administration of the Business Unit finance function.

· Assist with HR, sustainability and other business reporting requirements.

· Maintain financial records, filing systems and project documentation.

· Participate in continuous improvement initiatives.

· Support business projects and process improvement activities.

· Promote and demonstrate the Group's values and behaviours at all times.

Person specification

Qualifications and training

· Background in support of financial decision maker

Technical skills and experience

Communication

· The person will need to be a confident communicator, across all levels both internally and externally

· Friendly and approachable manner, able to build and sustain relationships based on trust at all levels

Quality and Accuracy

· An eye for detail, focused on quality and accuracy, within a in a face paced environment, without compromising deadlines.

· Ability to use sound judgement to ensure the appropriate messages are delivered.

Financial

· Good knowledge of basic accounting functions such as Codex, Timesheets

· Cash Management

IT

· Strong IT skills in particular, Microsoft Excel, PowerPoint and Word.

Organisation and Management

· Support with the planning and delivering projects within agreed timeframes

· Excellent organisational skills

· Experience of managing people

· Ability to influence others

General criteria

This role will be based from our Coventry office but the successful candidate must be willing to travel to meet project and business requirements. A competitive salary and benefits package will apply.

Values

In line with Omexom’s values, the jobholder must have the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.