Purpose of the Position

The Payroll Administrator supports the processing of multiple payrolls across our companies within the Omexom group. The position involves regular interaction with our Finance and HR departments, while also working directly with our external payroll provider, ADP, to ensure all payrolls are processed accurately and on time.

The jobholder will contribute to the continuous development of the role to reflect changing business needs, demonstrating flexibility, adaptability and determination to achieve the demanding performance objectives required to ensure all KPIs are attained.

Responsibilities & Duties

Including but not limited to the following:

Ensure accurate and timely provision of monthly and weekly payroll data to our external payroll provider.
Manage and process variable payments and absence records.
Complete detailed checks of payroll reports and obtain appropriate approvals within strict deadlines.
Resolve employee payroll-related queries and provide assistance regarding payroll policies and procedures.
Liaise between HR and Finance to ensure all employee data changes are accurately reflected in payroll.
Assist with year-end processes, including audit and tax queries.
Support the development of payroll software to improve process efficiency.
Ensure compliance with new and existing payroll regulations, tax laws, and reporting requirements in partnership with our external payroll provider.
Further develop payroll reporting functionality using the ADP system to provide data insight.

Governance

Interfaces and relationships with key stakeholders:

Financial Accountant
HR Business Partner
Business Unit Administrators
Outsourced Payroll Provider
External bodies

Person Specification

Qualifications and Experience

The jobholder must be a results-focused self-starter with the enthusiasm, motivation and initiative to succeed in this role, possessing:

At least two years’ payroll experience.
Previous experience with ADP and the iHCM system (desirable).
Experience building and maintaining credible relationships with employees at all levels (and their representatives).
Excellent IT skills and confidence in learning new systems.
Excellent communication skills combined with strong analytical and problem-solving abilities.
Ability to manage and prioritise workload to ensure effective and timely outcomes.
Initiative to develop new approaches and improve systems.
Good decision-making and problem-solving abilities, with the capability to work independently with minimal supervision.
Strong communication and interpersonal skills.

Values

In line with Omexom’s values, the jobholder must demonstrate the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoys managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – takes ownership of their duties and manages these effectively to ensure high-quality results.

Innovation & Entrepreneurship – continually strives to improve processes and introduce new initiatives to enhance efficiency.