Job Description

Job Title: Business Unit Administrator

Reporting to: Operations Manager

Purpose of the Position:

The Business Unit Administrator will support all aspects of business unit administration and support site projects by carrying out general office administration.

The position involves interfacing on a regular basis with our Project Management team and Finance, whilst also working directly with site teams ensure optimum project delivery.

The jobholder will contribute to the continuous development of the through flexibility, and adaptability to meet business requirements.

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Responsibilities & Duties:

Including but not limited to the following:

• Populate accounting system with timesheet information.

• Assist with compilation of monthly safety reports

• Maintaining and updating Training Database

• Maintain records and file documents

• Reconciliation of supplier statements

• Liaising with suppliers to deal with all queries

• Efficient use of the company IT systems for record keeping, finance requirements and project support.

• Assist with:

• All aspects of vehicle administration - including Fuel Cards and Tracker Keys

• Reconcile credit card transactions with monthly statement

• Issuing safety critical information to site based staff

• Estimating department on tender returns

• Set up of new suppliers

• Act as a daily contact point in office for Omexom staff contractor’s customers and suppliers.

• Assist with general administration associated with the procurement of site requirements including plant hire and materials

• Coordinate travel arrangements for staff members

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Governance:

Interfaces and relationships with key stakeholders:

• Operations Manager

• Finance team

• Project Managers

• Project Teams

• Stores Manager

• External suppliers, clients etc.

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Person Specification

Qualifications and experience

The jobholder must be a results focused self-starter with the enthusiasm, motivation and initiative to succeed in this role, possessing:

• A minimum of 2 years recent experience in providing administrative support within a busy office environment.

• A good standard of educational attainment with a minimum Grade C GCSE passes in English and Maths

• Sound IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.

• Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.

• Be able to work under pressure, be a team player and have a high level of self-motivation.

• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

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Values

In line with Omexom’s values, the jobholder must the following qualities:

Team Spirit & Generosity –able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment –enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship –continually strive to improve processes and introduce new initiatives to improve efficiency.